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How To Add A Signature In Gmail - Complete Guide

How To Add A Signature In Gmail - Complete Guide
How To Add A Signature In Gmail - Complete Guide

Email signatures are an important part of the modern communication landscape. They allow individuals to easily identify who they are exchanging messages with, and also help convey a sense of professionalism.

Overview Of Email Signatures In Gmail

Adding an professional email signature in Gmail is a simple process that can save you time and help make your emails more professional. An idiom to keep in mind when setting up your signature is "A stitch in time saves nine" - meaning that putting some effort into creating a quality email signature now will pay off later on.

Understanding these basics of setting up an email signature within Gmail is key for anyone wanting to create one correctly and efficiently.

Steps To Create A Signature In Gmail

Follow these Steps To Create and Add A Signature In Gmail

  1. Open Gmail in your browser (e.g. Chrome) by typing "" in the address bar.

    The Gmail URL in the Google Chrome address bar
    The Gmail URL in the Google Chrome address bar
  2. Click the gear icon in the top right-hand corner and select "See all settings" from the drop-down menu.

  3. Scroll down to find the "Signature" section in the "General" tab.

  4. Click on "+ Create New" and insert the internal name of your signature, then select "Create."

  5. Type your signature into the box provided or paste it directly from Mailbird's Email Signature Generator, using basic HTML formatting like bold or italics if desired.

  6. Choose when you want your signature to appear under "Signature Defaults" by using the dropdown menus for "FOR NEW EMAILS USE" and "ON REPLY/FORWARD USE" to select your signature or "No signature."

  7. Scroll down to the bottom of the page and click "Save Changes."

That's it! Your signature will now automatically appear at the end of any emails you send from Gmail.

If you prefer, you can also use Flamingo - Mailbird Email Signature Generator to create a signature for use in Gmail. To write a professional email signature that puts so much impression on your reader, you should check this guide on how to write a professional email signature.

Email Signature Formatting

When it comes to email signature formatting, there are a few key considerations one should take into account.

  • Firstly, it is important to ensure that the font and size of text used in the email signature are consistent with the branding of the company or individual. Furthermore, ensuring an aesthetically pleasing layout can easily be achieved by paying attention to spacing and alignment when crafting this small detail.
  • Secondly, including graphics or images associated with the job title or company logo can create an engaging style that will leave an impact on readers.
  • Lastly, care must be taken regarding what information should be shared - enough to appear competent without giving away too much private information.

Set Up Signature

Scroll down until you find 'Signature' above 'Filters' and configure it according to your needs. There you can add texts, logos, links or even HTML coding that will appear at the end of each email sent out.

Test Signature

Testing a signature is the final step to make sure that all emails sent have an effective and professional appearance.

To test one's signature in Gmail, they must first compose an email message as if they were sending it. At the bottom of this composed message should be the desired signature which can then be tested for its accuracy by double-checking any links or logos included within it.

How To Add A Signature In The Gmail App

Adding a custom email signature in the Gmail app on your iPhone or Android device is a quick way to personalize your messages and let people know who you are. Here's how to do it:

Setting A Default Signature

  1. Open the Gmail app on your smartphone and tap on three horizontal bars on top left corner to go to the Settings menu.
  1. Now Tap on the "Settings" tab.
  1. Scroll down to the "Mobile signature" section and tap on it.
  1. Now add your signature in the signature box provided on screen
Signature text field in the Gmail app
Signature text field in the Gmail app
  1. When you're finished, tap on "OK".

Once done, it's important to make sure that your mobile signature is not too long. Otherwise it will not show properly and have a bad impact on rader.

How To Include An Image In A Signature

Inserting an image into Gmail requires the user to upload an image to a hosting service and then copy the link to the image into the signature or just upload the image from his/her PC.

Adding a Signature With an Image

Incorporating an image into your email signature, such as a company logo or personal photograph, can add a touch of personality to your emails and leave a memorable impact on the recipients. Here are the steps to follow:

  1. Access the signature editor and click on the "Insert Image" button located in the text area.

  2. To add an image to your email signature, select "Upload" and then "Select a file from your device". From there, you can browse through your computer files to locate the image you want to use. Alternatively, if you already have the image's URL, you can opt for the "Web Address (URL)" option. You can also access images from your Google Drive by selecting the "My Drive" tab.

  3. After designing your email signature to your satisfaction, simply click on the "Save Changes" button located at the bottom of the page to save your settings.

From then on, every time you create a new message, your signature will automatically display with the image you selected.

If you are an outlook user check this guide about How To Setup An Email Signature In Outlook

How To Add Html Code To A Signature

In order to effectively add a HTML signature to an email, it is important to understand how to insert HTML code as well as preview the signature.

A comprehensive understanding of this process will ensure an optimized email signature.

Insert Html Code

Although Gmail doesn't offer a built-in option for generating HTML signatures, you can still add one using a few alternative methods.

  1. Begin by composing your signature in an HTML file, which you can create using Windows Notepad, Apple TextEdit, or Sublime Text.
  2. Next, open the HTML file in your preferred web browser, such as Google Chrome.
  3. Once the signature appears, use your mouse cursor to select the entire signature and then right-click or use the keyboard shortcut Ctrl-C/Cmd-C to copy the content to your clipboard.
  1. To insert your newly created signature into Gmail, start by navigating to the "Settings" menu. From there, click on "Signature" and then paste in the copied signature by right-clicking and selecting "Paste", or by using the keyboard shortcut Ctrl-V/Cmd-V. Make sure to save your changes before closing the window to finalize the process.
  1. And that's it - adding an HTML signature to Gmail is that simple! With a little bit of creativity, you can craft a visually appealing signature that will make your emails stand out and leave a lasting impression on your recipients.

Preview Html Signature

Once the HTML template for a signature has been created, it is important to preview and check that everything looks as desired.

To do this, select 'Preview' from the Gmail settings page after completing the steps listed above.

This will open up a new window with an example of what your new email signature would look like in different email clients such as Outlook or Apple Mail.

How To Change A Signature In Gmail

To modify your Gmail email signature, follow these easy steps:

  1. Log in to your Gmail account and click the gear icon located in the top right corner.
  2. Choose "See all settings" from the dropdown menu.
  1. Scroll down to the "Signature" section and make your changes.

  2. Scroll to the bottom of the page and click "Save Changes."

And that's it! Now your email signature will be updated every time you compose a new message.

If you're using Gmail, you can use Flamingo - Email Signature Generator by Mailbird to create a signature.

Troubleshooting: Why Is My Signature Not Showing Up In The Gmail App?

  1. To troubleshoot why one's signature is not showing up in the Gmail app, it is recommended to first check signature settings in the app.
  2. If this does not resolve the issue, one should consider restarting the app.
  3. Furthermore, it is advisable to clear the app's cache to ensure the signature is properly displayed.

For a better experience pick the best gmail app for windows from a list of best email clients.

Checking Signature Settings

Having difficulty with your signature not showing up in the Gmail app?

The first step is to check if your signature settings are turned on. To do this, open the Gmail app and navigate to Settings > General settings > Signature. Ensure that the box next to 'Mobile Signature' is checked, as this will allow you to add a signature for all emails sent from the mobile application. If it's not already enabled, simply tap the box so that it is checked.

Additionally, make sure that there is text entered into the field below so your signature shows up when composing an email.

For more information regarding how to set gmail signatures, visit Google's support page here.

Restarting The App

If you have enabled the Mobile Signature setting and still can't see your signature, try restarting the app.

Restarting the Gmail App is an effective way to resolve any issues with signatures not appearing in emails sent from the mobile application.

To do this, go to Settings > Apps & Notifications > See all apps > Gmail> Storage > Clear data and cache.

This will reset the app back to its original state and should allow for a smoother experience when adding signatures.

Clearing Cache

Clearing out unnecessary cached data can help improve performance and reliability of applications like Gmail by reducing stored information which could potentially cause conflicts or other problems when sending emails.

To do this, go to Settings > Apps & Notifications > See all apps > Gmail> Storage > Clear data and cache.

Examples Of Email Signatures In Gmail

Email signatures in Gmail can be very specific. They can include images, links, and even more. Here are some examples of signatures in Gmail:

  1. A basic signature with your name, title, and contact information

  2. A signature with an image

  3. A signature with a link

Benefits Of Having An Email Signature

An email signature serves as a professional mark of the sender in all emails they send, while also providing branding, recognition, convenience and consistency to the recipient.

When implemented correctly, an email signature can be an effective personal and professional tool for any individual or business.


The use of an email signature has a wide range of benefits, especially when it comes to professionalism.

It is a way for the sender to ensure that their communication is not only received with clarity but also seen as professional and well-presented.

An email signature should include contact information such as name, title, company or organization name, website address, phone number and mailing address if applicable.


An impactful email signature with branding elements can help differentiate one from competitors and leave a lasting impression. A logo, corporate colors, and social media links reinforce brand identity. These tactics can result in increased sales and better customer service rates. Branded email signatures maintain consistency across platforms.

Yahoo users can also add signatures to their emails. Check out this complete guide on How To Add A Signature To Yahoo Mail.

Tips For Creating An Engaging Email Signature

It is important to include contact information in your email signature so that your recipients can easily reach out to you.

Personalizing your signature by adding your name, title, or company logo can help make your emails more memorable.

Adding visual elements such as a photo or a custom font can also help make your signature more engaging.

Include Contact Information

Including contact information in an email signature is a great way to make it easier for people to reach out and contact you.

It also ensures that no matter which device or email program the recipient uses, they will be able to find your contact details with ease.

The best approach is to include multiple options so that anyone who wishes to get in touch can easily do so; this might mean including both your phone number and email address, as well as any other relevant links such as social media accounts or websites.

Personalize Your Signature

By personalizing your signature, you can make sure that it stands out among other emails and provides a unique sense of identity.

This could include adding a logo or image to the end of each email, as well as formatting text in bold or italics to draw attention to key points.

Add Visual Elements

It is important to consider the visual elements when creating an email signature.

To make a lasting impression, it is essential to choose colors and fonts that are both aesthetically pleasing and professional-looking.

When selecting visuals for your signature, it is best to pick those that will not only stand out but also convey the intended message in a clear way.


Utilizing hyperlinks, logos and templates as part of your email signature is a great way to stand out from other emails in someone's inbox. With just a few simple steps you can easily insert these elements into your existing or newly created signatures.

This will provide a professional look and make sure that all emails sent have the same consistent message attached. By taking advantage of this feature, you are ensuring that no matter who receives the email they'll recognize the sender without any confusion.

Making use of these tools allows users to take control over their digital identity while providing them with an opportunity to showcase their unique style.


How Do I Create A Signature For Multiple Gmail Accounts?

To create a signature for multiple Gmail accounts, go to the 'Settings' menu and click on 'See all settings.' From there, you can create a signature for each account under the 'Accounts and Import' tab.

Can I Use A Hyperlink In My Email Signature?

Yes, you can use a hyperlink in your email signature by using HTML code.

How Do I Insert A Logo Into My Email Signature?

To insert a logo into your email signature, go to the 'Settings' menu and click on 'See all settings.' Then, under the 'General' tab, create your signature and insert the logo using the 'Insert Image' button.

Is There A Way To Insert A Signature Into An Email I've Already Sent?

Unfortunately, you cannot insert a signature into an email you've already sent.

How Do I Create A Signature Template That I Can Use For All Emails?

To create a signature template that you can use for all emails, go to the 'Settings' menu and click on 'See all settings.' Then, under the 'General' tab, create your signature and select the option to use the signature for all outgoing emails.