Best Email Client for Windows 10: Top Choices for Your Desktop
How much time a day do you spend processing emails? According to a 2018 Adobe consumer email survey, office workers spend an average of 5.6 hours per day on email communication which takes up 23% of the day.
But what if you could optimize your email use up to 50% and spend all those saved hours on your work or personal affairs? One way to do this is by using a proper desktop email client. Here, we offer a detailed review of the seven best email clients for Windows 10, 11, and other popular versions.
If you feel like you are in a never-ending battle with incoming emails, dive in to find your solution.
Why Do You Need a Desktop Email Client?
Why not use a cloud-based one or stick to webmail?
First of all, using webmail when you have two or more accounts is simply inconvenient. Even if you have just one work and one personal email address, using an email client gives you more flexibility in managing email communication.
Secondly, a cloud-based email client often means that your work mail needles its way into your phone. Doing work on the go can be damaging to your work-life balance, and constantly switching from your phone to computer can be distracting.
On the other hand, a desktop email client for Windows resides on a computer alongside your work and offers prominent benefits. Let's see what they are.
- Productive email management. You can manage multiple email accounts all within one app - send, receive, draft, and organize your messages easily with sophisticated filters, tagging capabilities, and safety features. And do all your work in one space.
- Features for inbox decluttering. You can use the filtering and sorting options in desktop email clients to get rid of the inbox clutter by filing everything in the appropriate places. And, you can snooze anything that's not urgent and deal with the most important tasks first.
- Offline access to email. All desktop email clients have the option to access mail offline, which is not always possible for webmail or cloud-based email clients. So, even if you lose your internet connection, you can still see and sort through your messages.
- Storage for email backup. With desktop clients, email storage is limited by your computer's capacity and can be safely backed up on your device.
- Sophisticated integrations. You can integrate calendars, project and task management, communication, and file sharing into your email experience.
You can focus on working on your laptop or computer and draw a clear line between your work and personal matters. Plus, you can continue working on emails even if you lose network coverage.
How to Choose a Windows Email Client
With all the email clients out there, how do you know which one is right for you? We've already reviewed multiple apps, including Thunderbird, eM Client, Outlook, Claws Mail, and figured out that there are certain factors that contribute to the final choice. These factors include
- User experience - how convenient the app is to set up and use and how user-friendly the interface is.
- Features - what features the app can offer, aside from the basic ability to send and receive emails, and how well they work.
- Integrations - how you can enhance email management with third-party apps.
- Security - what security measures the app offers.
- Support - whether you get technical support of any kind beside FAQ and Help Center articles.
- Price - monthly or annual cost so you can decide if it fits your budget.
The Best Email Clients for Windows 10, 11, and Other Versions
In this section, we'll dive into reviewing the best gmail app for windows 10 based on the criteria mentioned above:
- Mailbird for a convenient unified inbox and advanced email features
- Kiwi for using Gmail on the desktop
- Spike for a chat-like email collaboration
- TouchMail for easy inbox declutter
- Rambox for managing email and other apps
- Zimbra for managing email across educational institutions
- BlueMail for a simple email experience
Need a convenient interface for managing one or more email accounts? Mailbird is an email management software tool that can offer you that and much more. It runs on multiple versions of Windows, up to Windows 11 (there's a Mac version in the making), and you can add IMAP or POP accounts for any email provider, including Gmail, Yahoo, Outlook, AOL, iCloud, and Exchange.
Want to increase productivity and build a healthy approach to email management? With a convenient interface for personal email and busy professional accounts, Mailbird can help you organize your messages with quick-action buttons like archive, snooze, and delete; find information or attachments in a matter of minutes; and get things done with handy integrations.
- Unified inbox
- Postpone send
- Speed reader
- Email tracking
- In-line reply
- Contacts app
- Native calendar
The added benefit of Mailbird is multiple integrations with productivity and collaboration apps. These include Google Calendar, Google Drive, Asana, Dropbox, Evernote, Todoist, Slack, Veeting, and many more.
Mailbird strives for continuous improvement to offer users everything they are looking for.
The installation wizard makes the software easy to install on your desktop. And further account setup is also trouble-free. You can let the app detect server settings automatically or do this yourself manually.
The sleek, modern user interface is highly customizable, with a selection of themes, colors, labels, folders, layouts, filtering rules, and notification sounds. At the same time, the layout is intuitive and easy to navigate.
The different features improve your email management and communication as you can easily spot the exact feature and account you are looking for.
In addition to customizing the app's look and feel, you can also set your preferences around its functionality. You can switch between different languages, set up notifications and download preferences, and application behavior.
Mailbird runs as a local client on your computer. This means that all your messages, folders, attachments, contacts, and other details are not stored anywhere else nor shared with anyone.
The only data Mailbird collects is feature-usage data, and the name and email address associated with the app user. This information is strictly used to improve Mailbird services. Still, you can opt out of this at any time.
Finally, everything that is sent between Mailbird and its license server uses a secure HTTPS connection.
Free email support is available 24/7 for all users. Business users also get priority support and premium live-chat support via Skype, unlike most email apps that only offer FAQ and self-help articles.
Mailbird comes at an affordable price of $27.36 per year, for personal use and $48.36 for business use.
There is also a one-time payment option of $49.50 for lifetime access to a Mailbird Personal account and $99.75 for Mailbird Business.
A free trial is available. But if you're a first-time visitor, you can get a 30% discount for personal and business yearly subscriptions.
Kiwi for Gmail
Kiwi for Gmail is a desktop application trusted by Google Workspace users at companies such as Netflix, Uber, and Red Hat. It merges all your Gmail accounts into a single application with advanced features.
Kiwi also integrates other G Suite services, such as Google Drive, Documents, Slides, and Sheets.
The app itself is enabled for desktops only. However, it is cloud-based and works on both Mac and Windows.
- Gmail features
- Focused filtering
- Desktop access to Google Drive apps
- Recent Docs history
Kiwi supports several plugins including Boomerang, Zoom, and Grammarly.
Kiwi for Gmail installation is quick and straightforward, and there is a walkthrough available on the first launch. The next step is creating an account with Kiwi. You can log in with your primary Gmail account, and it will be shared with Kiwi. Upon login, you can choose the theme color and set notification sounds and preferences.
The interface is very similar to Gmail, but with extra options and shortcuts to other Google services. You can pick different color settings for different email accounts, so it's easier to navigate between them. Clean and intuitive, Kiwi can help you take charge of your Gmail in no time.
Customization on Kiwi for Gmail is all about functionality. For example, you can switch between dark and light themes for the sidebar and change colors and notification sounds for each account. In addition, you can choose where you see the number of unread emails for each address and whether contacts and new messages are composed in a separate window.
The application itself is a cloud-desktop hybrid and offers a secure way to open your Gmail separate from the browser. The accounts are also isolated from one another, so this data doesn't mix either.
Kiwi for Gmail offers free support via email and phone, and there are training materials and FAQs available. Most users say they seldom need assistance, but the representatives are responsive, knowledgeable, and polite.
There are three options available when it comes to pricing:
- The Basic plan is free but limited to only one Gmail account and has limited functionality and customization options.
- The premium plan comes at $34.99, per year, allows for six accounts and has more functionality, customization options, and integrations.
- The Business plan lets you take advantage of everything Kiwi has to offer. You can manage up to nine different addresses for $58.99, per year.
Premium and Business plans come with a 15-day free trial.
Spike is primarily about making email communication more straightforward by turning it into more of a chat feature. You can also take advantage of the Priority Inbox feature that lets you focus on the task at hand while the distractions are moved aside for later. The app also allows for live collaboration and task tracking.
Spike is an email client for Windows, iOS, Android, Mac, and Web, making it accessible to almost anyone.
- Custom notifications
- Voice notes and comments
- File preview
- Undo send
- File sharing
Spike doesn't have any integrations at the moment.
App installation is standard and straightforward. Spike stands out with versatility because it supports Gmail, Outlook, Yahoo, Hotmail, iCloud, Office/Outlook 365, IONOS mail, GoDaddy email, Exchange, AOL, and all IMAP mail accounts.
The interface is modern and easy to use, with the benefit of having everything in one place. Perhaps the most helpful feature is the unified inbox with priority sorting. If your goal is to have a powerful, swift, modern communication tool, Spike might be right for you.
Customization is focused on functionality in this app as well. For example, you can merge email, group chats, notes, tasks, and video calls to avoid wasting time switching between apps. There are also three different conversation views you can toggle between. These include People mode, Inbox mode, and Subject mode. Finally, you can set your theme to light or dark.
All emails sent and received via Spike are encrypted, so your data is kept safe. In addition, the company does not sell or otherwise monetize your information.
Spike offers email and chat with support during business hours. There is also a knowledge base and FAQs. Priority support is available for paying users, while Business users have a dedicated account manager.
There are four pricing plans available.
- The free plan can only be used with personal accounts, has limited storage and message history, and adds a Spike signature to your emails.
- The Solo plan is $12 per account, billed annually, or $15 per account, billed monthly. It has 50 GB of storage, unlimited message history, a customizable signature, and it can be used with business accounts.
- The Team plan doubles the storage to 100GB and has unlimited groups, notes, and up to 50 call participants. It requires a minimum of two business accounts, priced at $8 per account, per month, for annual payments or $10 per account, per month, for monthly payments.
- Finally, the Business plan sets a minimum of five business accounts and comes at $7 per account, per month. Storage is unlimited, and it can support up to 250 call participants.
TouchMail is a popular email client for Windows 10. It was rated as one of Microsoft's "Essential Windows 10 Apps" and has 1.5 million downloads. If you like a colorful yet decluttered mailbox, you will enjoy this app. One of its distinctive features is that it color-codes emails according to the sender.
In addition, TouchMail uses a board display so you can quickly skim, sort, and filter messages. It works with Gmail, Outlook, Yahoo, iCloud, AOL, Office 365, and most IMAP accounts.
This app will do the trick if you are looking for the fastest way to declutter your mailbox. However, based on multiple user inquiries and limited information on the app's website, it may not be the best option for other uses.
- Message color-coding
- Tile view of emails
- Quick cleanup
- Touch-screen support
TouchMail only integrates with Microsoft 365 at the moment.
The installation process is standard, and you can download the app from the Microsoft Store. However, some users have experienced issues when transitioning to a new device.
The user interface is the best feature this app has to offer. It is clean and intuitive and can help you get rid of email clutter in no time. The sorting options, color coding, and email previews are the most praised aspects of TouchMail. The default theme is dark, and the app is very responsive - you can touch, scroll, and browse with your mouse, touchpad, pen, or keyboard.
Customization is somewhat limited due to the minimalistic design, and this is a good thing. The dark background with color-coded emails sorted into a board view creates a beautiful, functional display.
Your email data is stored on your native email providers' servers and is downloaded to your devices using secure encryption. Personal information is not stored on TouchMail servers or shared with third parties.
Online support and a knowledge base are available via the website.
TouchMail offers a free version limited to two email accounts and a paid version that comes at $29.99 as a one-time payment.
Rambox is a workspace browser and a dedicated productivity powerhouse. It allows you to manage a number of applications from a single spot, whether it's for personal or business use. The cross-platform messaging and mailing app has over 50,000 users and many 5-star reviews.
Those who work with many SaaS applications or often have multiple browser tabs have found salvation in this app since the maintenance is minimal.
- Custom apps
- Dashboard view
- Do Not Disturb mode
- Search per app
Note that most of the features are only available in the Pro version.
Rambox integrates with about 600 apps, but you can also create custom ones.
Most users that have tried Rambox have never looked back. It's available for Windows, Mac, and Linux.
The installation process is standard. After you download and install the app, you get a prompt to sign in. Then, you can create your groups and add applications. After logging into your apps, you are ready for takeoff. You can also set a master password so you don't have to log in to each app individually.
The interface is visually appealing and easy to use. With the Pro plan, you can use the Dashboard view to see all new notifications in one place.
When it comes to customization, you can choose between the light and dark theme. You can also improve your app experience with JS code and styling. Some of the top features are spell check, hibernation mode, do not disturb mode, custom applications, and quick switcher.
When it comes to security, the story is a bit more complex than with other services due to the multiple integrations and master-password option.
The company states they will only share your information with your consent, fill business obligations, comply with laws, or protect your rights. They further state that they employ "appropriate technical and organizational security measures" but the "transmission of personal information to and from our Apps is at your own risk."
That said, Rambox is open source, and we haven't seen reports of serious security risks.
The app offers dedicated online support and a comprehensive knowledge base.
Rambox offers a limited free version and the Pro version at an affordable price of $5 per user, per month, for monthly payments, or $4 for annual plans.
The Enterprise solution is $10 per user, per month, with monthly billing.
Both paid options have a 30-day trial without needing your credit card information.
Zimbra is a trusted open-source email collaboration tool for governments, educational institutions, service providers, and enterprises.
Affordable price, security, uninterrupted uptime, and customizability are the main reasons power users opt for this app. In addition, you can use it on any device as it's cloud-based.
The global user network counts hundreds of millions of mailboxes across 140 countries.
- Task management,
- Document management
- Contacts management
Zimbra integrates with a few apps, including Slack, Dropbox, and Zoom.
User experience is paramount to Zimbra, so installation and upgrade processes are straightforward and include no data migration. It can be launched in the cloud, on-premises, or in hybrid environments.
The user interface is modern-looking and provides a consistent email and collaboration experience.
Customization is where you can get the fullest idea of the power of this app. It's described as flexible and extensible, and it integrates with other collaboration tools such as Slack, Dropbox, and Zoom. You can switch between the modern and classic UI upon login and in preferences.
If you are concerned about security, you can rest easy with Zimbra. They pride themselves on premium security, privacy, and data sovereignty based on their dedicated server infrastructure. After all, governments and enterprises would not risk their own most confidential data with a subpar provider.
Extensive 24/7 support is available via email, chat, and phone support with live access to customer service representatives. A forum and FAQ section are also available.
Zimbra offers a free version, a free trial, and a paid version. The paid version costs $25, per user, per month. In addition, you can choose between Zimbra email as a hosted service and licensing Zimbra for on-premises deployment.
BlueMail is a universal email app for Android, iOS, Windows, Mac, and Linux. It connects to your email servers, allowing you to merge an unlimited number of accounts from different providers. It works for IMAP, Exchange, and POP3 servers. It features a clean user interface and is highly customizable.
Most customer reviews are positive, but there seem to be some issues with syncing.
- Smart push notifications
- Unified inbox
- Integrated calendar
- Group emailing
BlueMail doesn't offer any third-party integrations at the moment.
User experience is optimized with a variety of both visual and technical customizations to choose from. The installation process is standard and prompts a login after installation.
The user interface is clean and well-organized. However, some users have reported confusion about accessing certain options and settings. You can also easily change the view to People mode to navigate through emails more quickly. In addition, the navigation picker helps switch between accounts, and you can assign each account a different avatar for differentiation.
Customization is powerful and packed with options. You can switch to dark mode and change themes and colors. BlueMail also offers swipe actions, swipe menus, action bars, and buttons.
BlueMail keeps your data secure as it is GDPR compliant and uses SSL and STARTTLS to enforce certificate checks by default. Additionally, the OAuth2 authorization protocol is active for Gmail, Google Suite, Office365, and Yahoo, so they only access your account with a token.
There is also a lock-screen feature that requires a password or fingerprint verification for access. Finally, you can use backup and recovery to protect your data when you lose or change your device.
Support is available via email, and there is a knowledge base with helpful information and FAQs on the website.
A full version of the product is available for free. As for the paid options:
- The Business plan costs $4.99 per user, per month, and includes a Corporate Management Dashboard, Policy and Device management, multiple app integrations, corporate configurations, and priority support.
- The Enterprise solution is $6.00 per user, per month, and provides more customizations, branding options, single sign-on, and EMM support.
Finding a reliable email management app for your personal or business needs is no easy task.
As Windows is working through the updates of the new software version, many users will keep using Windows 10 for quite some time. That's why we have focused on presenting you with various options to help you navigate through your daily interactions.
Whether you are an individual, business, or corporate user, we hope this article has helped you find the best email client for Windows 10, 11, or another version, to suit your needs and preferences.